1. Purpose of the Policy The purpose of this Anti-Fraud Measures Policy is to safeguard the integrity, transparency, and accountability of SSW Foundation. This policy outlines preventive, detective, and corrective measures designed to identify, prevent, and respond to fraud, corruption, financial misconduct, misuse of resources, and unethical behavior in all forms.
2. Scope This policy applies to:

(a) All employees, volunteers, interns, and management members

(b) Contractors, partners, vendors, and consultants working with SSW Foundation

(c) All projects, programs, financial operations, and public engagements

Fraud of any kind will not be tolerated under any circumstances.

3. Definition of Fraud For the purpose of this policy, fraud includes but is not limited to:

(a) Theft, bribery, corruption, or embezzlement

(b) Forgery, falsification of documents, or misrepresentation

(c) Misuse of funds, donations, grants, or financial assets

(d) Unauthorized use of SSW Foundation property

(e) Manipulation of financial statements or reports

(f) Deceptive behavior for personal or external benefit

(g) Misuse of confidential information

4. Preventive Measures

4.1 Internal Controls

SSW Foundation maintains strong internal controls to minimize fraud risk, including:

(a) Segregation of financial duties

(b) Dual authorization for critical transactions

(c) Periodic verification of assets and documents

(d) Controlled access to sensitive records

4.2 Due Diligence

Before partnering with vendors, donors, staff, or suppliers, SSW Foundation will:

(a) Conduct background checks

(b) Verify credentials and registrations

(c) Review references and past performance

4.3 Financial Transparency

(a) All financial transactions are recorded and audited.

(b) All donations, grants, and funds are tracked through secure systems.

(d) Mandatory receipts and documentation are required for every expense.

4.4 Staff & Volunteer Training

All personnel will be trained to:

(a) Understand fraud risks

(b) Recognize suspicious behavior

(c) Follow reporting procedures

5. Fraud Detection Measures

5.1 Monitoring & Audits

(a) Routine internal audits

(b) Annual external audits

(c) Continuous monitoring of high-risk areas

5.2 Reporting System

SSW Foundation encourages open reporting of suspected fraud through:

(a) Email: info@ssw.org.in

(b) Phone: +91 8894920820

(c) Confidential reporting channels (if applicable)

Whistleblowers are protected from retaliation under this policy.